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CITY OF SHEPHERDSVILLE

SPECIAL MEETING

Saturday, January 22, 2011

 Special meeting of the City Council to discuss the finance structure of the City of Shepherdsville; employee cutbacks/layoffs and any/all other pertinent City business.

 Mayor Ellis called the meeting to order at 11:01 a.m.

 In attendance were Council members Alan Wetzel, Larry Hatfield, Faith Portman, Don Cundiff, Bernie Brown. Bonnie Enlow was absent.

 Mr. Hatfield stated that what he would like to do today is form a committee to look into the audit and have the Committee report back to the Council at a public meeting of its findings. He stated we need to come up with a plan to pay the people we owe money as soon as possible.

 Mr. Cundiff stated we need to meet with the auditors as soon as next week.

 Mayor Ellis stated he would like Mr. Cundiff to serve on the committee since he is in banking and Mrs. Portman requested to be on the Committee. Mr. Wetzel suggested Mr. Hatfield serve on the Committee stating he has been working on the problem and has first hand knowledge of the sewer projects and their cost.

Mr. Hatfield stated he doesn’t feel the Mayor trusts him to be on the Committee because he is going to tell what we don’t want to hear and not going to go in the back room to do it. However if the Council wants his to serve he will speak with Judge Roberts and make sure its okay.  Mayor Ellis stated he doesn’t want to put the County in a bind with Mr. Hatfield spending so much time on City business.

Mr. Brown stated that the Council has the authority to appoint a Committee among themselves. Whoever is on the Committee needs to be able to plan on spending the time it will take to resolve the situation the City is in. He stated we need to determine a short term fix immediately and decide on a plan today.

Mayor Ellis stated we will exhaust every avenue and leave no stone unturned in order to resolve this situation.

Alan Wetzel made motion to appoint Larry Hatfield, Don Cundiff and Faith Portman to a Committee to look at the audit and finance of the City and report back to the Council. Bernie Brown 2^nd. Motion carried 5-1 absent. Mr. Hatfield stated he would serve on the Committee but if it became too much he would like Mr. Brown to fill his spot.

Mr. Hatfield stated he would call Mr. Hardy at People Bank Monday and set up a meeting.

Mr. Wetzel stated the quickest avenue is to go to The People Bank because a bond issue will take too long. Mr. Brown will make inquiry into a bond issue through KLC Monday morning.

Mr. Hatfield stated the loan request will have to go before the bank’s Board at their meeting on January 27^th. He will also call the auditors to set up a meeting and asked that Tammy and Gayla attend these meetings.

Mr. Hatfield stated he would like to call this Committee a “rolling” committee with Mr. Brown as alternate.

Mr. Cundiff stated we can also call Marty Brown with Public Finance and get some quotes from his company. We’ve dealt with them in the past with fire department purchases.

Mr. Dennis Coffman with Coffman Construction stated we can invoice the State of Kentucky for inspections his company is doing and go ahead and get some money back through them. Angie with Qk4 can help with that.

Mr. Hatfield stated City Attorney John Cook needed to look into the way the recent layoffs were handled.

Mr. Hatfield stated that the police department recently took a 0.25 cent pay cut. He asked if that binds all other departments to follow suit. He asked Mr. Cook to look into that also.

Mr. Cundiff stated we will know by Monday night when the Committee will meet.

Mr. Brown stated he would like to have the figures ready Monday morning to go to KLC with an amount for the bond issue.

Question was posed to Mr. Hatfield if he could make the commitment to the Committee. Mr. Hatfield stated that he will start on it but if it causes problems with his work with the County he will back off.

Mr. Brown stated he will be glad to do whatever needs to be done.

Mr. Cundiff asked if all department heads were looking at their budgets to see where cuts can be made. Mayor Ellis stated that he has all departments looking at their budgets.

Mr. Hatfield stated we have equipment that is not being used and we need to sell. We need to look into that also.

Robert Bright asked the Mayor what the procedure was to determine layoffs. Mayor Ellis stated the Capital Projects crew was laid off right now due to there being no special project they were working on. Mr. Bright stated he feels the procedure used was unfair and not chosen by seniority.

Motion by Mr. Hatfield to adjourn meeting.  Seconded by Mr. Cundiff.  Motion carried.  Meeting adjourned at 11:44 a.m.

R. Scott Ellis, Mayor                   Tammy Richmond, Acting City Clerk