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JUNE 28, 2004

Mayor Sohm welcomed and thanked everyone for attending the meeting.

Pastor John Lehenbauer, Divine Savior Lutheran Church gave the invocation.

The Pledge of Allegiance to the Flag was said.

Mayor Sohm called the meeting to order at 6:33 p.m.

In attendance were Council members Stacey Cline, Don Cundiff, Tony Miller, Margaret Moore and James Watkins.

Don Cundiff made motion to dispense with reading of 6/14/2004 regular meeting minutes and 6/16/2004 special meeting minutes. James Watkins 2nd. Motion carried 5-0.

James Watkins made motion to approve minutes as printed. Stacey Cline 2nd. Motion carried 5-0.

Mayor Sohm reminded everyone about the 3rd Annual July 4th fireworks display to be held at the Paroquet Springs Conference Centre. He stated the canoe race would be held the same day along with a fishing tournament and car show. The festivities start at 4:00 p.m.

Mayor Sohm announced that Rumpke would be taking over the garbage collection in the City beginning July 1st. Rates will be lowered from $8.25 to $8.00 per month. Rumpke will keep as close to the schedule that Waste Management has been on for at least the first month. He stated he feels confident Rumpke will do a good job.

Mayor Sohm reported that he had spoken with two other developers of River Valley and Beechwood Estates subdivisions to discuss the drainage problems. He reported that one of the developers turned down any assistance to help out with the cost to fix the problem and the other is thinking about it. He reported that Jack Porter has volunteered to help and he is waiting to hear from the last developer involved. Mayor Sohm stated he would like to hear from the last developer before making a decision on this project. That way we would know the approximate amount the project will cost. Mayor Sohm stated he would call the developer and discuss this with him and hopefully have an answer on everything at the July 12th meeting.

Mayor Sohm asked Public Works Foreman Jesse Walls if he had received any other bids on street cleaning. Mayor Sohm stated that at the last meeting we discussed having Options A and C  (Option A includes Buckman Street North until curb line ceases at Big O Tires and South across Salt River Bridge. Highway 44 East up to railroad tracks and West up to the offices of James Winchell; Option C includes all curb lines over I-65 at Highway 44) done on a bi-monthly basis at the cost of $1150-$1200.

PWF Walls stated that he had not received any more bids on street cleaning but that he would like to buy a street sweeper for the City and clean the streets ourselves. He stated that way we could add on any streets with curbs and gutters. Councilman Tony Miller stated he felt this was a good idea and would be very beneficial to the City. PWF Walls stated he had received one quote for $108,000 with the option to lease for 5 years at $1800 per month with the option to purchase for $1.00 at the end of the lease. Mayor Sohm asked PWF Walls to get a few more quotes and we will discuss at the next meeting. Councilman Don Cundiff suggested calling the Kentucky League of Cities to discuss financing.

City Attorney Wantland had second reading and public hearing on Ordinance 004-(number to be assigned) concerning rezoning request from William G. Reesor, Ronald Reesor, James Ricky Reesor and Darlene Perkins to rezone 31.67 acres from Stream Valley Reserve to R-3 Residential. Mr. Reesor stated that the property is on the east side of Hensley Road not the west side as read. City Attorney Wantland thanked Mr. Reesor for the correction. There was no further public comment. Don Cundiff made motion to approve rezoning. Stacey Cline 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-631.)

City Attorney Wantland held a public hearing on the proposed use of municipal road aid and LGEA funds. Mayor Sohm stated it is anticipated the City will receive $130,000 in municipal road aid funds and $9000 in LGEA funds. There was no public comment.

City Attorney Wantland had second summary reading and public hearing on Ordinance 004-(number to be assigned) adopting the annual budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of City Government. There was no public comment. James Watkins made motion to approve the annual budget. Stacey Cline 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-632.)

City Attorney Wantland had second summary reading and public hearing on Ordinance 004-(number to be assigned) adopting Water and Sewer operation and maintenance budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of the Water and Sewer Department. There was no public comment. James Watkins made motion to approve the water and sewer department budget. Margaret Moore 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-633.)

There was no report from the Sewer, Historical or Recreation Committees.

Mayor Sohm reported that he and PWF Walls met with Mago regarding paving in the City and no date has been set for paving to begin at this time.

Mayor Sohm stated that he has received a Memorandum of Understanding between Fiscal Court and the City pursuant to an application to the Kentucky Office of Homeland Security for the purpose of securing and utilizing funds through the Homeland Security Grants Program. Mayor Sohm stated that if the City goes in with the County on the application we would receive priority points and the County would also receive priority points. The more priority points you have the chance of being awarded a grant is greater. He stated if awarded the grant, the City would make purchases and the County would reimburse for those purchases. Don Cundiff made motion to enter into the agreement. James Watkins 2nd. Motion carried 5-0.

City Attorney Wantland read Resolution 04-001 granting tax credit to AEC One Stop Group. Mayor Sohm stated the City agreed to grant tax credit to AEC several months ago and they have asked for a resolution stating so. Tony Miller made motion to approve. Stacey Cline 2nd. Motion carried 5-0.

James Watkins made motion to pay June bills. Tony Miller 2nd. Motion carried 5-0.

Planning Commission Appointee Ben Robards stated he had not received the docket for the upcoming meeting.

Board of Adjustments Appointee Scott Isert was not present.

Councilman Tony Miller stated he had been contacted by Mrs. Peacock concerned with speeders on Hester and Carpenter streets. He stated that Mrs. Peacock requested that the section of road that connects Hester Street to Carpenter Street behind the car wash along the railroad track be closed. Mayor Sohm stated that road could not be closed because there are two other houses on the street. Mrs. Peacock stated she had spoken with her neighbor and they have agreed to close the section that connects Hester to Carpenter. Mayor Sohm stated we need to look at and will discuss further at the next meeting. Councilman Don Cundiff suggested getting a list of property owners and notify them of this proposal. Mayor Sohm stated we would go door to door and take a poll.

Councilman Don Cundiff stated that Mr. Clark who lives at 621 River Oaks is present at the meeting because he is having a problem with his neighbor throwing junk onto his property. He stated he feels he is not being treated fairly as a neighbor or a citizen. Mayor Sohm stated the City would check into the problem but if we can’t find a City violation he should seek help from the County Attorney.

Councilman Cundiff also stated that the gentleman who built houses on 7th Avenue wanted to know the status of the roads. He asked PWF Walls to go and look at the roads.  PWF Walls stated the roads need to have curbs and gutters and meet the City’s Design Criteria before being taken over.

Councilman Cundiff asked the status of the greenway trails at the Cedar Grove Business Park. Mayor Sohm stated the Mr. Rice had spoken with him about this recently and they are 60%-65% done. He will ask Mr. Rice to attend the next meeting to give the Council an update on the project. Councilman Cundiff suggested having a ribbon cutting ceremony when the trails are complete.

Councilman Cundiff asked about when the Adam Shepherd connector road might be open. Mayor Sohm stated that they are working on sewer permits and waiting on a response from CSX on the upgrade. He stated the CSX has its own design firm to do the design on the crossing and it will take some time for the design to be completed. He reported they are laying shale on Conestoga Parkway. 

Councilman Cundiff stated we might want to think about widening Paroquet Springs Drive. He stated traffic really backs up there. Mayor Sohm stated that he had met with Jim Rice recently and did some measuring. Mr. Rice is working up a cost estimate. Mayor Sohm stated he would like to see a left turn only lane, a straight through only lane, and a right turn only lane.

Councilman Cundiff asked if we had contacted the Bullitt Central Cheerleading squad? Mayor Sohm stated that he had spoken with their coach and when their rings come in he would like to have a ring ceremony at City Hall.

Councilman Cundiff stated that he had been contacted by Mr. Skaggs who lives behind St. Aloysius. He stated the City told Mr. Skaggs that he had to get his elevation shot to put in a shed. Mayor Sohm stated that Brenda Hardin is the City’s Floodplain Coordinator and could answer any questions concerning the floodplain. Councilman Cundiff stated that Mr. Skaggs told him that the drain is not working properly and causing problems for him in his garage. PWF Walls stated the problem with the drain is that the St. Aloysius gym building is built over it. Wastewater Treatment Plant Superintendent Mike Schroeder stated they could try to get the camera in there to take a look. PWF Walls stated that this was never meant to be a drain it was originally the overflow for the water tank. Mayor Sohm stated the solution would be to run a new line along the road. He asked PWF Walls to ride by and talk with Mr. Skaggs.

Councilwoman Margaret Moore stated she had received a request that a guardrail be put up where you come in from Highway 44 on Carpenter. She stated if the street is closed all traffic would go through the curve. Mayor Sohm stated he is not sure the City could put in a guardrail the States does not like guardrails. PWF Walls stated they want to guardrail to block the road if closed.

Councilwoman Moore requested a letter be sent to CSX to cut the lot behind the car lot.

Councilwoman Moore asked if adjoining property owners get a rezoning notice from the City? City Attorney Wantland stated that the Planning Commission sends out notices and he does not feel the City should change its policy of publishing notices in the paper.

Councilwoman Moore stated she was proud to see Representative Mary Harper in the audience tonight and thanked her for coming to the meeting.

Mayor Sohm asked for a motion to adjourn to executive session to discuss litigation. Don Cundiff made motion to adjourn to executive session to discuss litigation. Tony Miller 2nd. Motion carried 5-0.

Don Cundiff made motion to return to regular session. Tony Miller 2nd. Motion carried 5-0. City Attorney Wantland reported that Counsel had been given instruction on how to proceed and will do so.

Mayor Sohm announced that the City would auction its surplus property on July 24th, 9:00 a.m. at Roby Elementary.

Tony Miller made motion to adjourn. James Watkins 2nd. Motion carried 5-0. Meeting adjourned at 8:15 p.m.

ATTEST:                                               APPROVED:                                                                                      

Tammy Owen, City Clerk                       Joseph G. Sohm, Mayor

JUNE 28, 2004

Mayor Sohm welcomed and thanked everyone for attending the meeting.

Pastor John Lehenbauer, Divine Savior Lutheran Church gave the invocation.

The Pledge of Allegiance to the Flag was said.

Mayor Sohm called the meeting to order at 6:33 p.m.

In attendance were Council members Stacey Cline, Don Cundiff, Tony Miller, Margaret Moore and James Watkins.

Don Cundiff made motion to dispense with reading of 6/14/2004 regular meeting minutes and 6/16/2004 special meeting minutes. James Watkins 2nd. Motion carried 5-0.

James Watkins made motion to approve minutes as printed. Stacey Cline 2nd. Motion carried 5-0.

Mayor Sohm reminded everyone about the 3rd Annual July 4th fireworks display to be held at the Paroquet Springs Conference Centre. He stated the canoe race would be held the same day along with a fishing tournament and car show. The festivities start at 4:00 p.m.

Mayor Sohm announced that Rumpke would be taking over the garbage collection in the City beginning July 1st. Rates will be lowered from $8.25 to $8.00 per month. Rumpke will keep as close to the schedule that Waste Management has been on for at least the first month. He stated he feels confident Rumpke will do a good job.

Mayor Sohm reported that he had spoken with two other developers of River Valley and Beechwood Estates subdivisions to discuss the drainage problems. He reported that one of the developers turned down any assistance to help out with the cost to fix the problem and the other is thinking about it. He reported that Jack Porter has volunteered to help and he is waiting to hear from the last developer involved. Mayor Sohm stated he would like to hear from the last developer before making a decision on this project. That way we would know the approximate amount the project will cost. Mayor Sohm stated he would call the developer and discuss this with him and hopefully have an answer on everything at the July 12th meeting.

Mayor Sohm asked Public Works Foreman Jesse Walls if he had received any other bids on street cleaning. Mayor Sohm stated that at the last meeting we discussed having Options A and C (Option A includes Buckman Street North until curb line ceases at Big O Tires and South across Salt River Bridge. Highway 44 East up to railroad tracks and West up to the offices of James Winchell; Option C includes all curb lines over I-65 at Highway 44) done on a bi-monthly basis at the cost of $1150-$1200.

PWF Walls stated that he had not received any more bids on street cleaning but that he would like to buy a street sweeper for the City and clean the streets ourselves. He stated that way we could add on any streets with curbs and gutters. Councilman Tony Miller stated he felt this was a good idea and would be very beneficial to the City. PWF Walls stated he had received one quote for $108,000 with the option to lease for 5 years at $1800 per month with the option to purchase for $1.00 at the end of the lease. Mayor Sohm asked PWF Walls to get a few more quotes and we will discuss at the next meeting. Councilman Don Cundiff suggested calling the Kentucky League of Cities to discuss financing.

City Attorney Wantland had second reading and public hearing on Ordinance 004-(number to be assigned) concerning rezoning request from William G. Reesor, Ronald Reesor, James Ricky Reesor and Darlene Perkins to rezone 31.67 acres from Stream Valley Reserve to R-3 Residential. Mr. Reesor stated that the property is on the east side of Hensley Road not the west side as read. City Attorney Wantland thanked Mr. Reesor for the correction. There was no further public comment. Don Cundiff made motion to approve rezoning. Stacey Cline 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-631.)

City Attorney Wantland held a public hearing on the proposed use of municipal road aid and LGEA funds. Mayor Sohm stated it is anticipated the City will receive $130,000 in municipal road aid funds and $9000 in LGEA funds. There was no public comment.

City Attorney Wantland had second summary reading and public hearing on Ordinance 004-(number to be assigned) adopting the annual budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of City Government. There was no public comment. James Watkins made motion to approve the annual budget. Stacey Cline 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-632.)

City Attorney Wantland had second summary reading and public hearing on Ordinance 004-(number to be assigned) adopting Water and Sewer operation and maintenance budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of the Water and Sewer Department. There was no public comment. James Watkins made motion to approve the water and sewer department budget. Margaret Moore 2nd. Motion carried 5-0. (This Ordinance will be Numbered 004-633.)

There was no report from the Sewer, Historical or Recreation Committees.

Mayor Sohm reported that he and PWF Walls met with Mago regarding paving in the City and no date has been set for paving to begin at this time.

Mayor Sohm stated that he has received a Memorandum of Understanding between Fiscal Court and the City pursuant to an application to the Kentucky Office of Homeland Security for the purpose of securing and utilizing funds through the Homeland Security Grants Program. Mayor Sohm stated that if the City goes in with the County on the application we would receive priority points and the County would also receive priority points. The more priority points you have the chance of being awarded a grant is greater. He stated if awarded the grant, the City would make purchases and the County would reimburse for those purchases. Don Cundiff made motion to enter into the agreement. James Watkins 2nd. Motion carried 5-0.

City Attorney Wantland read Resolution 04-001 granting tax credit to AEC One Stop Group. Mayor Sohm stated the City agreed to grant tax credit to AEC several months ago and they have asked for a resolution stating so. Tony Miller made motion to approve. Stacey Cline 2nd. Motion carried 5-0.

James Watkins made motion to pay June bills. Tony Miller 2nd. Motion carried 5-0.

Planning Commission Appointee Ben Robards stated he had not received the docket for the upcoming meeting.

Board of Adjustments Appointee Scott Isert was not present.

Councilman Tony Miller stated he had been contacted by Mrs. Peacock concerned with speeders on Hester and Carpenter streets. He stated that Mrs. Peacock requested that the section of road that connects Hester Street to Carpenter Street behind the car wash along the railroad track be closed. Mayor Sohm stated that road could not be closed because there are two other houses on the street. Mrs. Peacock stated she had spoken with her neighbor and they have agreed to close the section that connects Hester to Carpenter. Mayor Sohm stated we need to look at and will discuss further at the next meeting. Councilman Don Cundiff suggested getting a list of property owners and notify them of this proposal. Mayor Sohm stated we would go door to door and take a poll.

Councilman Don Cundiff stated that Mr. Clark who lives at 621 River Oaks is present at the meeting because he is having a problem with his neighbor throwing junk onto his property. He stated he feels he is not being treated fairly as a neighbor or a citizen. Mayor Sohm stated the City would check into the problem but if we can’t find a City violation he should seek help from the County Attorney.

Councilman Cundiff also stated that the gentleman who built houses on 7th Avenue wanted to know the status of the roads. He asked PWF Walls to go and look at the roads. PWF Walls stated the roads need to have curbs and gutters and meet the City’s Design Criteria before being taken over.

Councilman Cundiff asked the status of the greenway trails at the Cedar Grove Business Park. Mayor Sohm stated the Mr. Rice had spoken with him about this recently and they are 60%-65% done. He will ask Mr. Rice to attend the next meeting to give the Council an update on the project. Councilman Cundiff suggested having a ribbon cutting ceremony when the trails are complete.

Councilman Cundiff asked about when the Adam Shepherd connector road might be open. Mayor Sohm stated that they are working on sewer permits and waiting on a response from CSX on the upgrade. He stated the CSX has its own design firm to do the design on the crossing and it will take some time for the design to be completed. He reported they are laying shale on Conestoga Parkway.

Councilman Cundiff stated we might want to think about widening Paroquet Springs Drive. He stated traffic really backs up there. Mayor Sohm stated that he had met with Jim Rice recently and did some measuring. Mr. Rice is working up a cost estimate. Mayor Sohm stated he would like to see a left turn only lane, a straight through only lane, and a right turn only lane.

Councilman Cundiff asked if we had contacted the Bullitt Central Cheerleading squad? Mayor Sohm stated that he had spoken with their coach and when their rings come in he would like to have a ring ceremony at City Hall.

Councilman Cundiff stated that he had been contacted by Mr. Skaggs who lives behind St. Aloysius. He stated the City told Mr. Skaggs that he had to get his elevation shot to put in a shed. Mayor Sohm stated that Brenda Hardin is the City’s Floodplain Coordinator and could answer any questions concerning the floodplain. Councilman Cundiff stated that Mr. Skaggs told him that the drain is not working properly and causing problems for him in his garage. PWF Walls stated the problem with the drain is that the St. Aloysius gym building is built over it. Wastewater Treatment Plant Superintendent Mike Schroeder stated they could try to get the camera in there to take a look. PWF Walls stated that this was never meant to be a drain it was originally the overflow for the water tank. Mayor Sohm stated the solution would be to run a new line along the road. He asked PWF Walls to ride by and talk with Mr. Skaggs.

Councilwoman Margaret Moore stated she had received a request that a guardrail be put up where you come in from Highway 44 on Carpenter. She stated if the street is closed all traffic would go through the curve. Mayor Sohm stated he is not sure the City could put in a guardrail the States does not like guardrails. PWF Walls stated they want to guardrail to block the road if closed.

Councilwoman Moore requested a letter be sent to CSX to cut the lot behind the car lot.

Councilwoman Moore asked if adjoining property owners get a rezoning notice from the City? City Attorney Wantland stated that the Planning Commission sends out notices and he does not feel the City should change its policy of publishing notices in the paper.

Councilwoman Moore stated she was proud to see Representative Mary Harper in the audience tonight and thanked her for coming to the meeting.

Mayor Sohm asked for a motion to adjourn to executive session to discuss litigation. Don Cundiff made motion to adjourn to executive session to discuss litigation. Tony Miller 2nd. Motion carried 5-0.

Don Cundiff made motion to return to regular session. Tony Miller 2nd. Motion carried 5-0. City Attorney Wantland reported that Counsel had been given instruction on how to proceed and will do so.

Mayor Sohm announced that the City would auction its surplus property on July 24th, 9:00 a.m. at Roby Elementary.

Tony Miller made motion to adjourn. James Watkins 2nd. Motion carried 5-0. Meeting adjourned at 8:15 p.m.

ATTEST:                                        APPROVED:

Tammy Owen, City Clerk                Joseph G. Sohm, Mayor
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