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JUNE 14, 2004

Mayor Sohm welcomed and thanked everyone for attending the meeting.

Councilman Tony Miller gave the invocation.

The Pledge of Allegiance to the Flag was said.

Mayor Sohm called the meeting to order at 6:33 p.m.

In attendance were Council members Stacey Cline, Don Cundiff, Larry Hatfield, Tony Miller, Margaret Moore and James Watkins.

James Watkins made motion to dispense with reading of 5/24/2004 regular meeting minutes. Don Cundiff 2nd. Motion carried 6-0.

Stacey Cline made motion to approve minutes as printed. James Watkins 2nd. Motion carried 6-0.

Mayor Sohm announced that surveyors from the engineering firm of Qk4 are in the City surveying for design of the sanitary sewer project. He stated citizens’ cooperation would be appreciated.

Mayor Sohm reported that he had met with one of the developers of River Valley and Beechwood Estates subdivisions to discuss the drainage problems. He reported that the developer offered to help out with the cost to fix the problem. Mayor Sohm stated he would like to speak with the other developers involved and ask them to help out also. He stated that by the next meeting we should have an answer on how to proceed.

City Attorney Wantland had second reading of Ordinance 004-(number to be assigned) confirming annexation of property belonging to Troutwine Family, LLC and Sheila T. Bolus, being unincorporated territory adjoining the City. James Watkins made motion to approve. Margaret Moore 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-628.)

City Attorney Wantland had second summary reading of Ordinance 004-(number to be assigned) amending Ordinance 994-324 an Ordinance establishing new rates and charges for the use of and the service rendered by the municipal waterworks system and the municipal sewer system; and providing for the collection and enforcement of such rates and charges. Mayor Sohm stated this affects bulk haulers only and was made necessary because Louisville Water Company raised their rates by $0.11. Margaret Moore made motion to approve. Don Cundiff 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-629.)

City Attorney Wantland had second summary reading of Ordinance 004-(number to be assigned) an Ordinance amending Ordinance 004-611, an Ordinance amending Ordinance 004-606, establishing a permit and fee for the construction or demolition of buildings within the City. James Watkins made motion to approve. Stacey Cline 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-630.)

There was no report from the Sewer, Historical or Recreation Committees.

Mayor Sohm reported that the meeting with Mago regarding paving in the City that was scheduled for Friday, June 11th had been cancelled and rescheduled for Tuesday, June 15th.

Mayor Sohm introduced Doyle Caffee with Sweep All Inc. who addressed the Council regarding Street Sweeping throughout the City. Mr. Caffee stated that if streets were swept on a regular basis it would improve the looks of the streets. He offered three options (Option A includes Buckman Street North until curb line ceases at Big O Tires and South across Salt River Bridge. Highway 44 East up to railroad tracks and West up to the offices of James Winchell; Option B includes Second Avenue, Third Avenue, Fourth Avenue, Fifth Avenue, Cedar Avenue and Booth Avenue; Option C includes all curb lines over I-65 at Highway 44) done on a monthly basis for the cost of $1130.

Both Councilmen Larry Hatfield and Don Cundiff stated they don’t feel we can pick one area in the City.

Mayor Sohm asked Mr. Caffee if roads need to have curbs to be able to clean? Mr. Caffee stated ideally curbs are preferred.

Councilman Don Cundiff stated he does not think we need to clean every month. Mayor Sohm agreed. Mr. Cundiff asked Mr. Caffee what the cost would be to clean quarterly? Mr. Caffee stated the cost for on demand cleaning is based on $110 an hour.

Mayor Sohm stated we need to do this but would like to think about it and decide at the next meeting. He stated he would like to consider Options A & C every other month. Mr. Caffee stated that if the City chooses Option A & C to clean streets every other month this cost would range from $1150-$1200.

Councilman Cundiff stated we certainly need to clean streets more than once a year.

Discussion followed on sending a letter to the State asking for help to clean streets. Public Works Foreman Jesse Walls stated he does not feel the City will get any help from the State.

Mayor Sohm reported we are working on a grant application through Homeland Security.

City Attorney Wantland opened garbage franchise bids. He stated three bids were received. Eco-Tech Environmental’s bid for once a week pick up for two years would be $7.80 per month and if franchise is set for four years the cost would be $7.80 plus a 5% increase for the 3rd and 4th years. Toters can be rented for $0.90 per month and recycling is available for $3.50 per household. Franchise fee $1000 per year. Waste Management’s bid for once a week pick up for two or four years would be $9.61 per month with a franchise fee of $500 per year. The first toter is free and extra toters are $2.00 each. Recycling available for $3.00 a month per household. Rumpke’s bid for once a week pick up for two years would be $8.25 month; four years $8.00 month. Totes for two years will be $2.00 per tote. If bid is accepted for four years totes are free. Recycling available for the cost of $5.00 if less than 25% participate or $3.50 per month if over 25% participation. Franchise fee is $500.

Councilman Hatfield stated he needs to look at the numbers before making decision. Mayor Sohm stated we would put the information on a spreadsheet to compare prices.

Michael Sweeten stated that the decision couldn’t wait until the next meeting because that would only leave two days before the new company took over.

Mayor Sohm stated we would have a special meeting to make this decision on Wednesday, June 16th at 5:00 p.m. at City Hall.

Mr. Roy Tanner with KOA stated he hasn’t had any problems with Waste Management for three years and feels trash is not a big deal unless it’s not picked up.

City Attorney Wantland had first reading of Ordinance 004-(number to be assigned) concerning rezoning request from William G. Reesor, Ronald Reesor, James Ricky Reesor and Darlene Perkins to rezone 31.67 acres from Stream Valley Reserve to R-3 Residential.

City Attorney Wantland had first summary reading of Ordinance 004-(number to be assigned) adopting the annual budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of City Government.

City Attorney Wantland had first summary reading of Ordinance 004-(number to be assigned) adopting Water and Sewer operation and maintenance budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of the Water and Sewer Department.

Planning Commission Appointee Ben Robards stated there was nothing new for Shepherdsville but wanted to thank the Mayor and Chief of Police for police presence at the last meeting of the Planning Commission.

Board of Adjustments Appointee Scott Isert was not present.

Councilman Don Cundiff stated he had received a phone call from a resident concerned about garbage not getting into the truck and left lying on the ground. Mayor Sohm asked him to bring this up at the special meeting on Wednesday. Mr. Cundiff also stated he had received a complaint about drainage on 480 by Tony’s, water stands in area when it rains. Public Works Foreman Jesse Walls stated the only thing that can be done to fix that would be to add another catch basin. Mayor Sohm asked PWF Walls to look at. Mr. Cundiff also stated that the alleys are in bad shape. City Attorney Wantland stated they are City alleys and people have built over them. They are all City right of ways and in state of disrepair. He stated that eventually the City might want to open them up. Mr. Cundiff stated we need to look at the alley by the pavilion, it’s in really bad shape. Mr. Cundiff also stated that he has spoken with Jack Porter and that Mr. Porter is working with other members of the Development Committee coming up with suggestions on improving development in the City. He stated he was glad they are taking an interest and the time to do this for the City.

Councilman Larry Hatfield asked PWF Walls if he had talked with Robert Samuels about the alley? PWF Walls stated that is going to have to be tiled. Mayor Sohm stated that alley could probably be closed.

Councilwoman Margaret Moore stated the grass needs to be cut at the property next to Shell. She also asked how many cars are allowed on the property next to the railroad track and how long they could sit there? City Attorney Wantland stated B-1 zoning allows for auto repair with a 50 foot set back. After further discussion it was decided to send a letter to the property owner and renter and ask them to attend the next meeting to discuss this property.

Councilman Tony Miller stated that he had spoken with Gary Gibson with Shepherdsville Florist and he is pleased with the work the City has done with the drainage on Third Street. Mr. Miller also stated that he had received a complaint about the hedges on the sidewalk on Highway 44 East across from Bullitt Central High School. He stated elderly ladies couldn’t walk because of the hedges. Mayor Sohm stated the letter had been sent to the wrong person and that another letter would be sent out.

Councilwoman Moore stated that everyone had received a letter from a concerned citizen about the Board of Adjustments decision to allow a campground on Highway 44 East. She asked if the City could override the County’s decision? Mayor Sohm stated not at this time but the City is looking at having it’s own Board of Adjustments, but that may take some time. Mayor Sohm stated he feels the City should have the final say on decisions made by the Board of Adjustments or its own Board. City Attorney Wantland stated the law specifically allows for a City to have it’s own Board of Adjustments. Mayor Sohm stated he feels that on any rezoning or plans for redevelopment must come before the City Council first.

Councilman Don Cundiff stated we need to check out the options.

Mayor Sohm stated in light of the recent severe weather in the area he would like to look into passing an ordinance mandating storm shelters in trailer parks, apartment buildings and RV parks. He would like to discuss this with mobile home park owners.

Mayor Sohm asked for a motion to adjourn to executive session to discuss litigation.

Roy Tanner with KOA stated he has no doubt the KRS allows for multiple Boards of Adjustments within a jurisdiction. He stated we need control of our City and is in favor of a City Board of Adjustments.

Larry Hatfield made motion to adjourn to executive session to discuss litigation. James Watkins 2nd. Motion carried 6-0.

Don Cundiff made motion to return to regular session. Margaret Moore 2nd. Motion carried 6-0. City Attorney Wantland reported that Counsel had been given instruction on how to proceed and will do so.

Larry Hatfield made motion to adjourn. James Watkins 2nd. Motion carried 6-0. Meeting adjourned at 9:02 p.m.

ATTEST:                                         APPROVED:                                                                                      

Tammy Owen, City Clerk                  Joseph G. Sohm, Mayor

JUNE 14, 2004

M ayor Sohm welcomed and thanked everyone for attending the meeting.

Councilman Tony Miller gave the invocation.

The Pledge of Allegiance to the Flag was said.

Mayor Sohm called the meeting to order at 6:33 p.m.

In attendance were Council members Stacey Cline, Don Cundiff, Larry Hatfield, Tony Miller, Margaret Moore and James Watkins.

James Watkins made motion to dispense with reading of 5/24/2004 regular meeting minutes. Don Cundiff 2nd. Motion carried 6-0.

Stacey Cline made motion to approve minutes as printed. James Watkins 2nd. Motion carried 6-0.

Mayor Sohm announced that surveyors from the engineering firm of Qk4 are in the City surveying for design of the sanitary sewer project. He stated citizens’ cooperation would be appreciated.

Mayor Sohm reported that he had met with one of the developers of River Valley and Beechwood Estates subdivisions to discuss the drainage problems. He reported that the developer offered to help out with the cost to fix the problem. Mayor Sohm stated he would like to speak with the other developers involved and ask them to help out also. He stated that by the next meeting we should have an answer on how to proceed.

City Attorney Wantland had second reading of Ordinance 004-(number to be assigned) confirming annexation of property belonging to Troutwine Family, LLC and Sheila T. Bolus, being unincorporated territory adjoining the City. James Watkins made motion to approve. Margaret Moore 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-628.)

City Attorney Wantland had second summary reading of Ordinance 004-(number to be assigned) amending Ordinance 994-324 an Ordinance establishing new rates and charges for the use of and the service rendered by the municipal waterworks system and the municipal sewer system; and providing for the collection and enforcement of such rates and charges. Mayor Sohm stated this affects bulk haulers only and was made necessary because Louisville Water Company raised their rates by $0.11. Margaret Moore made motion to approve. Don Cundiff 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-629.)

City Attorney Wantland had second summary reading of Ordinance 004-(number to be assigned) an Ordinance amending Ordinance 004-611, an Ordinance amending Ordinance 004-606, establishing a permit and fee for the construction or demolition of buildings within the City. James Watkins made motion to approve. Stacey Cline 2nd. Motion carried 6-0. (This Ordinance will be numbered 004-630.)

There was no report from the Sewer, Historical or Recreation Committees.

Mayor Sohm reported that the meeting with Mago regarding paving in the City that was scheduled for Friday, June 11th had been cancelled and rescheduled for Tuesday, June 15th.

Mayor Sohm introduced Doyle Caffee with Sweep All Inc. who addressed the Council regarding Street Sweeping throughout the City. Mr. Caffee stated that if streets were swept on a regular basis it would improve the looks of the streets. He offered three options (Option A includes Buckman Street North until curb line ceases at Big O Tires and South across Salt River Bridge. Highway 44 East up to railroad tracks and West up to the offices of James Winchell; Option B includes Second Avenue, Third Avenue, Fourth Avenue, Fifth Avenue, Cedar Avenue and Booth Avenue; Option C includes all curb lines over I-65 at Highway 44) done on a monthly basis for the cost of $1130.

Both Councilmen Larry Hatfield and Don Cundiff stated they don’t feel we can pick one area in the City.

Mayor Sohm asked Mr. Caffee if roads need to have curbs to be able to clean? Mr. Caffee stated ideally curbs are preferred.

Councilman Don Cundiff stated he does not think we need to clean every month. Mayor Sohm agreed. Mr. Cundiff asked Mr. Caffee what the cost would be to clean quarterly? Mr. Caffee stated the cost for on demand cleaning is based on $110 an hour.

Mayor Sohm stated we need to do this but would like to think about it and decide at the next meeting. He stated he would like to consider Options A & C every other month. Mr. Caffee stated that if the City chooses Option A & C to clean streets every other month this cost would range from $1150-$1200.

Councilman Cundiff stated we certainly need to clean streets more than once a year.

Discussion followed on sending a letter to the State asking for help to clean streets. Public Works Foreman Jesse Walls stated he does not feel the City will get any help from the State.

Mayor Sohm reported we are working on a grant application through Homeland Security.

City Attorney Wantland opened garbage franchise bids. He stated three bids were received. Eco-Tech Environmental’s bid for once a week pick up for two years would be $7.80 per month and if franchise is set for four years the cost would be $7.80 plus a 5% increase for the 3rd and 4th years. Toters can be rented for $0.90 per month and recycling is available for $3.50 per household. Franchise fee $1000 per year. Waste Management’s bid for once a week pick up for two or four years would be $9.61 per month with a franchise fee of $500 per year. The first toter is free and extra toters are $2.00 each. Recycling available for $3.00 a month per household. Rumpke’s bid for once a week pick up for two years would be $8.25 month; four years $8.00 month. Totes for two years will be $2.00 per tote. If bid is accepted for four years totes are free. Recycling available for the cost of $5.00 if less than 25% participate or $3.50 per month if over 25% participation. Franchise fee is $500.

Councilman Hatfield stated he needs to look at the numbers before making decision. Mayor Sohm stated we would put the information on a spreadsheet to compare prices.

Michael Sweeten stated that the decision couldn’t wait until the next meeting because that would only leave two days before the new company took over.

Mayor Sohm stated we would have a special meeting to make this decision on Wednesday, June 16th at 5:00 p.m. at City Hall.

Mr. Roy Tanner with KOA stated he hasn’t had any problems with Waste Management for three years and feels trash is not a big deal unless it’s not picked up.

City Attorney Wantland had first reading of Ordinance 004-(number to be assigned) concerning rezoning request from William G. Reesor, Ronald Reesor, James Ricky Reesor and Darlene Perkins to rezone 31.67 acres from Stream Valley Reserve to R-3 Residential.

City Attorney Wantland had first summary reading of Ordinance 004-(number to be assigned) adopting the annual budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of City Government.

City Attorney Wantland had first summary reading of Ordinance 004-(number to be assigned) adopting Water and Sewer operation and maintenance budget for fiscal year July 1, 2004 through June 30, 2005 by estimating revenues and resources and appropriating funds for the operation of the Water and Sewer Department.

Planning Commission Appointee Ben Robards stated there was nothing new for Shepherdsville but wanted to thank the Mayor and Chief of Police for police presence at the last meeting of the Planning Commission.

Board of Adjustments Appointee Scott Isert was not present.

Councilman Don Cundiff stated he had received a phone call from a resident concerned about garbage not getting into the truck and left lying on the ground. Mayor Sohm asked him to bring this up at the special meeting on Wednesday. Mr. Cundiff also stated he had received a complaint about drainage on 480 by Tony’s, water stands in area when it rains. Public Works Foreman Jesse Walls stated the only thing that can be done to fix that would be to add another catch basin. Mayor Sohm asked PWF Walls to look at. Mr. Cundiff also stated that the alleys are in bad shape. City Attorney Wantland stated they are City alleys and people have built over them. They are all City right of ways and in state of disrepair. He stated that eventually the City might want to open them up. Mr. Cundiff stated we need to look at the alley by the pavilion, it’s in really bad shape. Mr. Cundiff also stated that he has spoken with Jack Porter and that Mr. Porter is working with other members of the Development Committee coming up with suggestions on improving development in the City. He stated he was glad they are taking an interest and the time to do this for the City.

Councilman Larry Hatfield asked PWF Walls if he had talked with Robert Samuels about the alley? PWF Walls stated that is going to have to be tiled. Mayor Sohm stated that alley could probably be closed.

Councilwoman Margaret Moore stated the grass needs to be cut at the property next to Shell. She also asked how many cars are allowed on the property next to the railroad track and how long they could sit there? City Attorney Wantland stated B-1 zoning allows for auto repair with a 50 foot set back. After further discussion it was decided to send a letter to the property owner and renter and ask them to attend the next meeting to discuss this property.

Councilman Tony Miller stated that he had spoken with Gary Gibson with Shepherdsville Florist and he is pleased with the work the City has done with the drainage on Third Street. Mr. Miller also stated that he had received a complaint about the hedges on the sidewalk on Highway 44 East across from Bullitt Central High School. He stated elderly ladies couldn’t walk because of the hedges. Mayor Sohm stated the letter had been sent to the wrong person and that another letter would be sent out.

Councilwoman Moore stated that everyone had received a letter from a concerned citizen about the Board of Adjustments decision to allow a campground on Highway 44 East. She asked if the City could override the County’s decision? Mayor Sohm stated not at this time but the City is looking at having it’s own Board of Adjustments, but that may take some time. Mayor Sohm stated he feels the City should have the final say on decisions made by the Board of Adjustments or its own Board. City Attorney Wantland stated the law specifically allows for a City to have it’s own Board of Adjustments. Mayor Sohm stated he feels that on any rezoning or plans for redevelopment must come before the City Council first.

Councilman Don Cundiff stated we need to check out the options.

Mayor Sohm stated in light of the recent severe weather in the area he would like to look into passing an ordinance mandating storm shelters in trailer parks, apartment buildings and RV parks. He would like to discuss this with mobile home park owners.

Mayor Sohm asked for a motion to adjourn to executive session to discuss litigation.

Roy Tanner with KOA stated he has no doubt the KRS allows for multiple Boards of Adjustments within a jurisdiction. He stated we need control of our City and is in favor of a City Board of Adjustments.

Larry Hatfield made motion to adjourn to executive session to discuss litigation. James Watkins 2nd. Motion carried 6-0.

Don Cundiff made motion to return to regular session. Margaret Moore 2nd. Motion carried 6-0. City Attorney Wantland reported that Counsel had been given instruction on how to proceed and will do so.

Larry Hatfield made motion to adjourn. James Watkins 2nd. Motion carried 6-0. Meeting adjourned at 9:02 p.m.

ATTEST:                                         APPROVED:

Tammy Owen, City Clerk                 Joseph G. Sohm, Mayor


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